The City of Monticello (City) is requesting proposals from qualified firms for engineering services. There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. The City of Monticello shall not be liable for any expenses incurred by the applicant including but not limited to expenses associated with the preparation of the proposal, attendance at the interviews, preparation of a compensation (fees) schedule or final contract negotiations. The City of Monticello was organized as a municipality in 1856. Monticello is located approximately 45 miles northwest of the Minneapolis-St. Paul metropolitan area along the I-94 corridor in Wright County. Monticello's population is estimated at 14,455 and the city encompasses an area of 8.94 square miles. The city is categorized as a 501(a) entity by IRS Code and operates under the "Optional Plan A" form of government as defined in Minnesota Statutes. Under this plan, the government of the city is directed by a city council composed of an elected mayor and four elected city council members. The city council exercises legislative authority and determines all matters of policy. The city council appoints personnel responsible for the proper administration of all affairs relating to the city. Council members serve four-year terms, with two members elected every two years. The mayor is elected for a two-year term. The mayor and members of the city council are elected at large. The City reserves the right without prejudice to reject any or all proposals submitted. Proposals submitted will be evaluated by a Selection Committee consisting of: Rachel Leonard, City Administrator Matt Leonard, Public Works Director/City Engineer Ryan Melhouse, Project Engineer The anticipated construction completion date for this project is October 31, 2025. Following the evaluation, the committee will make a recommendation to the City Council; the Council will make the final selection. The City intends to recommend a firm based on the evaluation completed by the Selection Committee. The City Council will approve the final selection on November 23, 2023. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. Firms may be requested to make oral presentations to the Selection Committee as part of the final evaluation process. The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the firm selected. Term of Engagement The contract term will start after City Council approval and is expected to end in with warranty inspection 2 years after construction completion and acceptance. A bid date for this project is scheduled for January 2025 with construction expected to start in the spring of 2025 and to be complete by late summer of 2025. Subcontracting The Consultant shall not assign or transfer any interest in the contract without prior written consent of the City. Scope of Work to be Performed The professional consulting firm will provide services to plan, design, construction inspection and management as required to construct a pathway as outlined in the grant application between Elm Street to Chelsea Road along CSAH 39: Prepare plans, specification, and construction administration for the construction of a 10' wide pathway along CSAH 39 as indicated in the grant application. Construct ADA ramps as required throughout the project area. Construct an enhanced pedestrian crossing near Eagle Circle. Coordinate with Wright County's pavement preservation project planned for construction in 2025. Coordinate with Wright County and MNDOT for the construction of pedestrian improvements on the CSAH 39/I-94 overpass. Coordinate with MNDOT to ensure that all federal requirements are met for design and construction. Topographic Survey Construction Staking Coordination of quotes for materials testing. Determine right-of-way needs and prepare exhibits. Inquiries concerning the request for proposals and the subject of the request for proposals must be addressed to: Matt Leonard Public Works Director/City Engineer 763-271-3271 Matt.leonard@ci.monticello.mn.us All responses, questions, and correspondence should be directed to Matt Leonard. In the interest of fairness to all respondents, do not contact other staff or elected or appointed officials. Written questions on the RFP will be accepted until October 30th at 4:30 p.m. to allow time for staff to respond. Written questions submitted after may go unanswered. The City reserves the right to reject any and all proposals, waive all technicalities and accept any proposal deemed to be in the city's best interest. The method of Contractor Selection has not been Determined at this time. The City anticipates selection of a firm will be completed by November 13, 2023. Following the notification of the selected firm, the City expects a contract will be executed between both parties following the November 13th meeting of the City Council.