City of Ardmore, Oklahoma, will receive and open sealed bids for the: Hardy Murphy Coliseum Roof and HVAC Upgrades A project involving the removal of a portion of the existing roof and replacement with a new roof, to include a new pitch, as well as the relocation and replacement of the current HVAC units with the equivalent of the existing units at Hardy Murphy Coliseum. Bids shall be made in accordance with the Instructions for Bidders contained in the Contract Documents. All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the bid prices for a period of sixty (60) days from the time the bids are opened. The City reserves the right to reject any or all bids and the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City. Bid security in the form of a cashier's check, a certified check, a Surety Bond, or an irrevocable letter of credit containing all required terms, in the amount of five percent (5%) of the Base Bid, shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders. The Bidder shall only use the City s Bid Proposal, bond forms, and affidavits or photocopies thereof. All forms must be signed, and all affidavits sworn to and notarized. All bids shall be typewritten or handwritten in ink. Bidder shall submit the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder and include Bidder s address and telephone number. The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City s notification of its intent to award the Contract, unless that time is extended by the City. The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Contract Documents upon notice to all prospective Bidders who have requested Contract Documents for this project. The Contract will be awarded to the lowest responsible bidder as determined by the Ardmore City Commission.