The Bracebridge Library (Library) is seeking proposals from qualified companies or contractors to provide daily cleaning and sanitation services at the new Coulson Family Bracebridge Library located at 34 Salmon Avenue, Bracebridge, ON, in the Muskoka Lumber Community Centre. The successful respondent shall provide the following services as follows: 2.1. Daily Cleaning Services 7 days per week (seasonally): 2.1.1. Provide daily cleaning services 7 days per week during winter hours and 6 days per week during summer hours, as per the cleaning schedule/checklist provided in Appendix 'C'; 2.1.2. Cleaning is to be completed after hours. Hours of operation of the Library are as follows: Winter Hours (starting the week after Labour Day to the week before Mother's Day) Monday: 9 a.m. - 6 p.m. Tuesday - Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 6 p.m. Saturday: 9 a.m. - 4 p.m. Sunday: 12:00 p.m. - 4 p.m. Summer Hours (starting the week of Mother's Day until the week after Labour Day) Monday: 9 a.m. - 6 p.m. Tuesday - Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 6 p.m. Saturday: 9 a.m. - 4 p.m 2.1.3. Cleaning services required throughout the building as outlined below: Rooms: Board Room, Multi-purpose Room, Recording Studio, Makerspace, Local History Room, Staff Workroom, Staff Lounge, Group Study Room, Tutorial Room (x2), Staff Offices (x5), Children's Program Rooms (x2) and Media Lab. Washrooms: Children's Washroom, Universal Washroom and Staff Washroom Hallways and public spaces including: casual seating areas, library stacks and around public computer stations. Circulation desk area including: countertops, flooring,and desk front. North Library Lobby and Entrances (from the parking lot and into the Muskoka Lumber Community Centre's main lobby) 2.1.4. Garbage and recycling from all interior spaces removed and placed in designated area. 2.2. Cleaning contractor to sign in and out of the Library before and after each cleaning shift. 2.3. Cleaning contractor to be provided with a FOB and security code for access to the facility. In the event of a failure to lock/secure/arm the library after a cleaning shift, resulting in the deployment of Library or Town staff and/or emergency services, the Cleaning Contractor will be charged the service fee for the call-out. 2.4. The contractor is required to comply with all Library policies. 2.5. The contractor must follow all rules and regulations as outlined by the Canadian Centre for Occupational Health and Safety under the Workplace Hazardous Materials Information System (WHMIS). 2.6. The contractor is required to keep an accurate log of supplies, including Safety Data Sheets for all required cleaning supplies, used for the facility. This information must be easily accessible to staff. 2.7. The contractor is to inform the Administrative Assistant 2-3 weeks in advance of when supplies need to be replenished. 2.8. The Library will be responsible for ordering and supplying the common products and general equipment required to complete the cleaning and disinfecting of the Coulson Family Bracebridge Library Inquiries regarding the RFP may be directed to: Crystal Bergstrome, CEO & Chief Librarian Bracebridge Library E-mail: Crystal.Bergstrome@BracebridgeLibrary.ca The duration of the Proposal for cleaning services at the Coulson Family Bracebridge Library is for a one (1) year term commencing on approximately June 1, 2024 to May 31, 2025, with the option of extending the contract for an additional one (1) year term commencing June 1, 2025 to May 31, 2026.