The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities, and to accept the offer that the District considers to be the most advantageous. Friday, October 20, 2023 Question Deadline - 3:00 PM CST All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Jason Breit at jason.breit@lps53.org Thursday, October 26, 2023 Submittal of Bid Deadline - 2:00 PM CST Tuesday, November 21, 2023 BOE Recommendation for Award Wednesday, November 22, 2023 Vendor Award Notification A pre-bid meeting is not currently scheduled for this bid opportunity. Please reach out with any questions that you might have. By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if applicable, accurately describe or indicate that all conditions, site or otherwise, have been taken into account in determining the bid price(s). There will be no increase in the contract price based upon a bidder's misunderstanding or lack of knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid response, any exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the Vendor are among the factors that the District will consider in selecting the successful Vendor. One original proposal clearly marked "Original", and two (2) copies, clearly marked "Copy", must be submitted. Please also include a digital/electronic copy on a flash drive within your proposal packet. The complete Bid Response should be sealed in an envelope or box for delivery to the Purchasing Office of Liberty Public Schools. "Copy" documents must be identical to Original Response submitted. The Liberty School District will not be held responsible for pricing sheets or materials left out of "Copy" or "Original" submittals. The District may occasionally submit more than one separately numbered proposal packet to you in a single envelope. Please be aware that you must return separately numbered proposals to the District in separate envelopes. Multiple options within the same proposal may, however, be submitted together. All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement. Bids may be modified if sent in a sealed envelope, marked "Revised Bid", and be in the possession of the Purchasing Director by the Bid opening date and time. All prospective Bidders will utilize the attached Bid Form. Any bid proposal(s) delivered prior to the bid proposal due date must be delivered between the operational hours of 8:00 AM and 3:00 PM CST, Monday through Friday. This excludes major holidays. This is to ensure that Purchasing Department staff is on hand an available to accept bid proposal prior to the official due date and time. BID REJECTION The District reserves the right to accept or reject all or any part of any quote, to waive technicalities, and to accept the offer that the District considers to be the most advantageous. ACCEPTANCE OF BIDS: The District reserves the right to accept the Bid that, in its judgment, is the lowest and/or best Bid. The delivery date(s) or dates when work will start shall be stated in definite terms, as they will be taken into consideration when making the award. LATE BIDS Bids received after the date and time of the Bid opening stated herein shall not be considered and will be returned unopened. Contractor shall issue no news release, press release, or other statement to members of the news media or any other publication regarding this Contract or the Services provided hereunder within one (1) year of Services completion without District's prior written authorization. Contractor shall not post or publish any textual or visual representations of the Services without approval of District. In this agreement, each ice machine will be serviced twice per calendar year. Once in the summer (June/July) and once in the winter (December). The service agreement shall run from December 1, 2023 through November 30, 2024 with the option to renew for two additional one-year terms.