SCOPE The project includes resurfacing of various asphalt streets within the City of Hickory corporate limits and other City related properties in Catawba County (Town of Catawba, Sherrills Ford, and the Mtn. View Community) in accordance with the specifications. Owner shall provide a list of streets to be resurfaced by the Contractor and shall reserve the right to add or deduct from the list and adjust termination points on selected streets. A preliminary list of streets is provided (see Exhibit "A"), however final list will be provided after award of contract. Deadline for Written Questions: Aug. 10, 2023 @ 12:00PM DIRECT INQUIRIES TO: Caroline Kone ckone@hickorync.gov 828-323-7500 Exact pavement depth shall be established on a case-by-case basis by the Owner. The asphalt overlay shall consist of S 9.5B or S 9.5C surface course as chosen by the Owner. The Owner shall determine asphalt mix and compacted thickness for each project location. Asphalt materials and installation shall be according to NCDOT standards. Some minor wedging may be required as directed by the City and will be paid at the per ton price in the bid. Full width shall be construed to include the entire area covered by asphalt pavement, which includes the gutter in some sections. At the intersections of the various roads, the overlay shall extend onto the intersecting roadway a sufficient distance to provide a smooth transition onto the existing asphalt pavement of the intersecting roadway. The milled section shall extend approximately 20 feet away from the edge of the intersecting street with the milling depth tapering from 1 1/2" to zero to ensure a smooth transition. Tack shall be placed only on one (1) lane at a time unless approved by the City representative. Paving and rolling operations shall be completed on the first lane before tack is applied to the second lane to allow traffic to be diverted to the resurfaced lane. The paving machine shall not be placed on the newly resurfaced lane. At the drive entrances adjacent to the street, asphalt shall be placed on the concrete drive entrance aprons beyond the existing edge of asphalt to provide a smooth transition onto the drive entrances Project Schedule: FALL 2023 SCHEDULE: September 22, 2023: Notice to Proceed November 22, 2023: Contract completed on or before 5:00 p.m. SPRING 2024 SCHEDULE: March 15, 2024: Notice to Proceed June 15, 2024: Contract completed on or before 5:00 p.m. The City reserves the right to adjust the time line established above, reject any and all Bids, and reject any Bid Items that best meets the needs of the City. There are liquidated damages for this contract in the amount of $500 per day, applicable to each scheduled sequence (Fall and Spring). This is not a penalty and is agreed to by executing this agreement. The Owner and Contractor shall discuss and agree upon specific start and finish date to perform each phase of the work. A phase of work shall consist of one or more specific streets or parking lots designated for milling and/or resurfacing. The Contractor shall meet these mutually agreed-upon dates in order to minimize confusion of the affected residents, landowners and travelling public. If the Contractor fails to begin work on the agreed upon date for any reason other than inclement weather, then the Owner will give written notice to the Contractor that the Contract may be terminated after the second time the Contractor fails to begin a phase of work as scheduled. The Owner shall not be penalized in any way for termination of the Contract. If the Contractor fails to complete all phases of work within the Schedules listed above, then the Owner reserves the right to terminate the contract immediately. The schedule(s) and conditions in this Invitation to Bid and Contract shall not be affected by any other contracts entered into by the Bidder with the Owner. BONDING A. BID BOND: REQUIRED TO BE IN THE AMOUNT OF FIVE (5) PERCENT OF THE TOTAL BID AMOUNT. Bond may be in the form of cash, cashier's check, certified check, or bid bond issued by a surety licensed to do business in North Carolina and approved by the City. Bids submitted without the required Bid Bond will not be considered. The City may annul the award of contract and bid deposits or bonds shall be retained by the City if the successful bidder fails to execute a Contract or accept a Purchase Order within the (10) days after award of bid or fails to give satisfactory surety as required for this bid. B. PERFORMANCE BOND: Required in the full amount of the stated Bid amount. C. PAYMENT BOND: Required in the full amount of the stated Bid amount.