This Solicitation has been reserved for participation by only Connecticut DAS - certified small (SBE), minority (MBE) businesses. Respondents are required to provide a copy of the company's current certification certificate. Responses received by companies that are not certified will be rejected. Late Arrivals (10 minutes or more) will not be given credit for attendance nor allowed to participate in the Solicitation process. Vendors will not be admitted to state buildings without a valid photo ID. Failure to attend this meeting will result in the rejection of your response. The Contractor shall provide custodial services and perform tasks as described in this Exhibit A (the "Custodial Services") at the Client Agency Site located at 1107 Cromwell Avenue, Rocky Hill, Connecticut (the "Facility"). The Client Agency shall designate or assign a representative(s) to act on behalf of the Client Agency regarding all matters affecting the Custodial Services (the "Client Agency Designee"). The Client Agency shall identify the Client Agency Designee upon commencement of the Contract. Unless otherwise directed, not provide any Custodial Services on all State observed holidays. Additionally, if the State decides to close the Facility on any other day including, but not limited to, employee furloughs, Custodial Services will not be required and should not be provided on the closure date, unless otherwise directed. The Client Agency Designee shall provide Contractor with reasonable advance notice of Facility closures whenever possible. The Contractor shall prorate any invoice relating to a scheduled workday in which Custodial Services were not provided due to Facility closure. The prorated formula will be calculated by the monthly cost divided by the number of Service days within the particular month to get a daily rate; multiply the daily rate by how many days of Service completed within the particular month to establish the prorated monthly cost. The Contractor shall reschedule any task that was not completed due to the Facility closure with the exception of daily tasks. The Client Agency Designee must be notified and approve all task schedule changes in writing. A. Client Agency Designee shall provide the Contractor's on-Site supervisor with building entry keys, key card and code access, as applicable (collectively "Keys") to the Facility. The on-site supervisor shall be authorized to lock or unlock doors for Contractor's employees. The Contractor is responsible for informing its employees of all security measures. All Keys will remain the property of the State and Contractor or Contractor Parties shall not duplicate the Keys. B. Contractor shall report lost Keys to the Client Agency Designee within two (2) hours after the Contractor or Contractor Parties are notified or become aware that the Keys are lost. Contractor shall accept full responsibility for lost Keys and pay for all expenses including, but not limited to, re-keying of the Facility. Contractor's failure to report the lost Keys, accept full responsibility or pay for all expenses may be grounds for immediate Termination of the Contract. C. The Contractor shall immediately return all Keys to the Client Agency Designee upon the Client Agency's request. If Keys are not returned, the Client Agency shall charge the Contractor for re-keying all affected locksets. There may be additional work required that is not specified or anticipated. Upon Client Agency's request for the Performance of such additional work, the Contractor shall submit a written proposal, utilizing Exhibit B Price Schedule hourly rate. Client Agency Designee shall review and approve all charges for additional work prior to the commencement of the additional work. The Contractor shall document with sign-in, and sign-out sheets or other documents as preapproved by the Client Agency, each hour(s) of additional work each month and such documentation shall be included with the invoice in which the hourly rate is being billed. All additional work shall be included in the regular Inspections Report and shall be scored by the Client Agency Designee and the Contractors Supervisor. The Contractor shall invoice the Client Agency on a monthly basis within thirty (30) days of the completion of Services. Contractor's failure to timely invoice the Client Agency will result in a 5% credit to the then current monthly invoice (including day-porter rates and additional work hourly rate billed). In the event the Contractor does not invoice the Client Agency within sixty (60) days of the completion of Services, Client Agency shall continuously receive a credit for an additional 5% to the then current monthly invoice (including day-porter and additional work hourly rate billed), for the increased delay in invoicing. Contractor's published technical and non-technical detailed descriptions of each Deliverable's capabilities, or intended use or both, as more fully set forth in this Contract or a Statement of Work, as applicable. The Contractor and Contractor Parties shall submit to and incur the cost of fingerprint supported federal and state criminal history background checks as may be required by the State, the State of Connecticut Department of Emergency Services and Public Protection, or as provided for in any State document that governs procedures for background checks. The Contractor and Contractor Parties shall cooperate fully as necessary or reasonably requested with the State and its agents in connection with such background checks.