Clay County Board of County Commissioners (County) is requesting Bids from Contractors for the emergency repair of Moody Ave between Connie Circle and Meadow Drive in Orange Park, Florida. This RFB will include two (2) options for the replacement of an existing box culvert on Moody Avenue, just north of the Dye-Clay Family YMCA. The options include: Base Bid - Replacing the existing box culvert with a new box culvert. Alternate Bid - Replacing the existing box culvert with two (2) - 72" reinforced concrete pipes and headwalls. The daily charge for Liquidated Damages shall be in accordance with Section 8-10 of the FDOT Specifications. Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Bid Awards for Request for Bids (RFB), where competitive price offer is the only determining factor, shall be awarded based on the lowest responsive and responsible bid. Awards for alternative competitive processes, such as a Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Negotiate (ITN), Best Final Offer, or Design-Build, should be based on evaluation criteria specified in the request, in addition to price, to determine what is in the Best Interest of the County. The term "Lowest Responsive Bid" shall mean the lowest Bid price submitted by a Responsive and Responsible Bidder. The term "Responsive Bidder" means a Bidder that has submitted a Bid, Proposal or reply that conforms in all material respects to the Request for Bids. The term "Responsible Bidder" means a Bidder who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance. The County reserves the right to make an award either in part or completely, and/or to accept the bid that, in its judgment, will be in the best interest of the County; providing best value to the County with price, technical, and other applicable factors considered. The County Reserves the right to award to multiple Bidders. Jessica Loos Senior Purchasing Officer 477 Houston Street Green Cove Springs, FL 32043 Email: jessica.loos@claycountygov.com Phone: (904) 284-6388 The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. This Bid requires a five (5%) percent Bid Bond. The Bid Bond is required to be uploaded within the Supplier Questionnaire. If submitting a Cashier or Certified Check, it must be uploaded with the Bids Supplier Questionnaire and the Original Cashier or Certified Check must be received by the Purchasing Department no later than two (2) business days after the RFB due date (Original Cashier or Certified Check due date listed below) Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" Tab of the RFB via the County's e-Procurement Portal, located at online Question Deadline 09/23/2024 at 12:00 PM ET Original Cashier or Certified Check: October 3, 2024, 4:00pm Clay County Administration Building Fourth Floor 477 Houston Street Green Cove Springs, Florida 32043 Estimated Date for Recommendation to Board of County Commissioners :October 8, 2024, 4:00pm Clay County Administration Building Fourth Floor 477 Houston Street Green Cove Springs, Florida 32043 Final Addendum: September 23, 2024, 4:30pm The Board Reserves the Right to Reject Any and All Bids Without Cause and to Waive Technical and Non- Technical or Non-material Defects in the Request or Submittal of Any Bids.