The Mayor and Common Council of the City of Douglas will receive sealed Bid Proposals Design Build of Supervisory Control and Data Acquisition (SCADA) Objective: The objective of this project is to create a Design-Build to engineer, deploy, and commission an advanced Supervisory Control and Data Acquisition (SCADA) system for the City of Douglas Water Division. This SCADA system will deliver comprehensive real-time monitoring and control capabilities for the water distribution network. By leveraging state-of-the-art technology, the system will facilitate optimized water distribution, significantly reduce energy consumption, and enhance water quality management across the entire network. Scope of Work: Implementation and Deployment: SCADA System Components: o Provide and install PLCs, HMIs, displays, cabinets, power supplies, and UPS units. o Ensure that the selection of these components aligns with the specific requirements of each water system RTU location. SCADA System Server: o Acquired Schneider-Aveva software and all the modules used in the scada system. o Install and configure the Schneider-Aveva Core SCADA software and modules the design recommends. o Acquire the server (hardware) with the vendor specification to install the Scada software. Communications: o Select, install, and establish suitable radio/fiber communication equipment to ensure reliable and secure data transmission between the central SCADA system and each RTU. Evaluate frequency range, line-of-sight requirements, and potential interference sources to optimize communication reliability. o Provide details about security measures for communication, such as encryption protocols and secure communication channels. Power Supply and UPS: o Specify the power requirements for each RTU, including voltage, current, and phase requirements. o Provide and install an uninterruptible power supply (UPS) to ensure continuous power in case of grid failures. Alarms and Surveillance: o Provide and install surveillance cameras or other monitoring solutions to provide real-time visual information about each RTU location's operational status. o Establish alarm systems that trigger notifications for critical events, equipment failures, and abnormal conditions. PLC Programming: o Provide documentation about the programming language used in PLC programming and how it will interface with the rest of the system. Supervisory Control: o Explain the process of achieving supervisory control at each water system RTU location. o Detail how operators will remotely monitor and control the various water system components, including wells, tanks, booster pumps, chlorination systems, and other water infrastructure components. o Provide digital and physical documentation. Testing and Commissioning: o Provide a comprehensive overview of the testing phase, including factory and field operational tests. o Highlight the calibration procedures, startup process, and how integration with the existing SCADA network will be seamlessly executed. o Elaborate on specific types of tests to be conducted, such as functional tests, integration tests, stress tests, and user acceptance tests. o Include acceptance criteria for each test phase. Documentation: o Outline the specific documentation that will be provided, including design documents, record drawings, equipment specifications, testing reports, certifications, warranties, operations, and maintenance (O&M) manuals, training materials, and a detailed migration plan. o Specify the format and structure of documentation, ensuring it is easy to follow and includes troubleshooting guides and FAQs. Training Program: o Expand on the training program to include the number of training sessions, duration, and types of training (e.g., initial training, refresher courses). o Specify if training will include hands-on sessions, simulation exercises, and assessment tests. o Ensure training covers system overview and functionalities, HMI navigation and data visualization, alarm response procedures, supervisory control of water system components, and troubleshooting and maintenance guidelines. Spare Parts and Maintenance Tools: o Specify the list of spare parts, special tools, and maintenance products that will be supplied. o Ensure that critical components are covered to facilitate timely maintenance and minimize downtime. SCADA System Maintenance Warranty: o Detail the terms of the SCADA system maintenance warranty and support, including the scope of support, response times, and the process for reporting and addressing issues. Cybersecurity: o Implement robust cybersecurity measures, including encryption, firewalls, and intrusion detection systems, to protect the SCADA system from potential cyber threats. o Specify intrusion detection systems, regular security audits, patch management, and user access controls. Disaster Recovery: o Develop a disaster recovery plan to ensure business continuity in the event of a system failure or natural disaster. o Include steps for data backup, recovery procedures, and roles/responsibilities during a disaster recovery scenario. Project Management and Oversight: o Clearly define the roles and responsibilities of the project management team. o Include a project manager from the contractor's side and a liaison from the City of Douglas. o Specify the frequency and format of progress reports, meetings, and updates. Compliance and Standards: o Mention any industry standards or regulatory compliance requirements that the SCADA system must adhere to (e.g., ANSI, IEC, NIST). Contingency Plans: o Discuss contingency plans for potential project delays or unforeseen issues during implementation. System Scalability: o Include details on how the system can be scaled to accommodate future expansions or upgrades. Additional infrastructure components o Assess and recommend potential automation and remote-control technologies for additional water system components. o Evaluate the integration and automation of automated valves in key areas, including areas on attachment #1. o Identify and propose other components or technologies that could enhance operational efficiency and system reliability within the water system. o Provide a detailed analysis of implementing these additional components' benefits, challenges, and long-term impacts across the specified locations The Council reserves the right to reject any Bid, defer action on Bids and to waive any informality thereof. Any late submissions will be returned to the sender. A late submittal notification will be sent to the Offeror. Late offer submittals will not be considered under any circumstances. Award of Contract: a. The City of Douglas, notwithstanding any other provisions of this solicitation (including attached documents), expressly reserves the right to: 1. Waive any insignificant defect or informality in any offer or solicitation procedure. 2. Reject any or all offers; or 3. Cancel the solicitation. An offer in response to a solicitation is an offer to contract with the City based upon the terms, conditions and specifications contained in the City's solicitation. Offers do not become contracts unless, and until, they are accepted by the City of Douglas. A contract is formed when the City Purchasing Office gives written notice of award(s) to successful offeror(s). In the absence of a provision to the contrary in the solicitation, the contract has its inception in the award as distinguished from a formal signing of a separate contract. For that reason, all the terms and conditions of the procurement contract are contained in the solicitation. The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury's implementing regulations, Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2021, and ends on December 31, 2024.