The City of Claremont, NH (hereafter referred to as the "CITY") invites qualified firms to submit proposals for Municipal Complex Sprinkler System (hereafter referred to as the "CONTRACTOR"). Details of the project will be covered in the scope of work section of this document. Any questions or inquiries must be submitted in writing and received by 10:00 A.M. EST on Tuesday, September 17, 2024, no later than 7 calendar days prior to the proposal due date. CONTRACTORS submitting proposals are responsible for being totally familiar with the City of Claremont and the project. The contact person for this project is: Avery Hallbauer 14 North St, Claremont, NH 03743 Phone: (603) 504-0350 Email: ahallbauer@claremontnh.com Bill Willette 58 Opera House Square, Claremont, NH 03743 Phone: (603) 504-0299 Email: wwillette@claremontnh.com. The CITY reserves the right: to accept or reject any or all bids in whole or in part and to accept other than the lowest price proposal; to waive any technical defect, qualification, omission, informality, or irregularity in any proposal received; to amend, modify, or withdraw this Request for Proposal; to require supplemental statements or information from a CONTRACTOR; to extend the deadline for responses to this Request for Proposal; to waive or correct any irregularities in proposals received; Scope of Work: NOTE: Municipal Complex is on the National Register of Historic Places. The scope of work includes the following tasks: 1. Site Assessment a. Conduct a detailed survey of the Municipal Complex, including all buildings and structures. b. Evaluate existing fire protection systems and infrastructure. 2. Design Requirements a. Develop a comprehensive sprinkler system design that adheres to State and local building codes, fire codes and regulations, and industry standards. b. Include detailed design plans showing pipe layouts, sprinkler head locations, valve locations, and connections. c. Perform hydraulic calculations to ensure adequate water supply and pressure. d. Incorporate energy-efficient and environmentally friendly solutions where possible. 3. Technical Specifications a. Provide technical specifications for all system components, including sprinkler heads, piping, valves, pumps, and alarms. b. Ensure the design includes provisions for future expansion or modifications if needed. 4. Compliance and Standards a. Ensure the design meets the currently adopted National Fire Protection Association (NFPA) standards and the Claremont Fire Department’s standards. b. Include recommendations for any required structural modifications to accommodate the sprinkler system. 5. Documentation a. Prepare comprehensive design documentation, including detailed drawings, specifications, and calculations. b. Provide a written report summarizing the design approach, system features, and any assumptions made during the design process. c. Help with creating bid documents (RFP for the installation of the system). 6. Review and Revisions a. Present the design to the municipality and Fire Department for review and feedback. b. Make necessary revisions based on feedback and resubmit updated designs. i. Any changes or additions made to comply with Fire Code or Claremont regulations do not constitute an add-on price. 7. Timeline a. Develop a project timeline with milestones for design completion, reviews, and final delivery.