The scope of work is set forth in the attached project specifications and sample contract. This project entails upgrading the HVAC system, including improved insulation above the ceiling, at Oak Ridge Fire Station No. 3, which is located at 333 Tuskegee Drive, Oak Ridge, Tennessee 37830. Question Deadline 09/17/2024 at 12:00 PM ET Any interpretation or clarification given in accordance with this provision shall be in writing and will be distributed to all known Bidders. Only questions answered in writing will be binding. Oral and other interpretations or clarifications will be without legal effect. All questions must be submitted to Lyn Majeski in order to give sufficient time for responses to be sent to all prospective bidders. The Bidder shall submit a lump sum bid price as specified on Bid Form. It is agreed that this bid document in its entirety is included in and made a part of the contract between the City and the successful Bidder. Time is of the essence for this project. It is expected work will be completed within thirty (30) days of the Notice to Proceed (absent written agreement by the parties to extend) The City reserves the right to reject any and all bids when such rejection is in the best interest of the City of Oak Ridge; to reject the bid of a Bidder who has previously failed to perform properly or complete on time jobs of a similar nature; to reject the bid of a Bidder who is not, in the opinion of the City, in a position to perform the Contract; and to reject the bid of a Bidder not submitted in accordance with this Invitation to Bid. The Bidder shall have available under Bidder's control, tools, and equipment of the type, character, and amount required to complete the proposed work within the specified time. Each Bidder shall furnish a list of the tools and equipment proposed for use on the work if requested. Method of Work :Upon request, each Bidder shall describe the method or methods to be used in the performance of the required work. Bid Surety Each bid shall be accompanied by a bid guarantee payable to the City in the amount of ten percent (10%) of the total bid amount. The form of the bid guarantee shall be a bid bond or other suitable instrument (i.e., cashier's check, certified check, or Letter of Credit). The bid guarantees of unsuccessful Bidders shall be returned to them by the City within fifteen (15) consecutive calendar days after execution of the Contract. Insurance: The successful Bidder will be required to maintain Worker's Compensation, Comprehensive General Liability, and Comprehensive Automobile Liability and Property Damage Insurance in accordance with the provisions of the Contract Documents. The City of Oak Ridge, Tennessee, shall be named as an additional insured. The Contractor agrees to furnish a Completion and Performance Bond in the amount of one hundred percent (100%) of the Contract price (contract price per year, not total over life of contract) with good and sufficient surety or sureties acceptable to the City in connection with the performance of the work under this Contract. The form and conditions of said Completion and Performance Bond shall be as prescribed by the City. The Contractor agrees to furnish a Labor and Material Bond in the amount of one hundred percent (100%) of the Contract price (contract price per year, not total over life of contract) with good and sufficient surety or sureties acceptable to the City, for the protection of persons furnishing labor and material in connection with the performance of the work under this Contract. The form and conditions of this bond shall be as prescribed by the City. Award of Contract The City will make the award as soon as practicable to the lowest responsible Bidder, price and other factors considered, provided it is reasonable and in the best interest of the City. The anticipated date of City Council approval of this Contract is October 14, 2024. The City reserves the right to award the contract to more than one (1) bidder if in the best interest of the City. The successful Bidder(s) shall be required to execute the Contract attached hereto.