The City of Sweet Home is soliciting proposals for firms to perform on-call professional engineering services (Engineer of Record) as an independent contractor to the City. The City, at its discretion, may award one contract or multiple contracts. The City may choose not to award any contracts and to re-solicit if necessary. Services may include supervising work produced by the City which is subject to ORS 672. Work shall be provided to City on an as-needed basis, as authorized by the City Manager or the Public Works Director. Proposers shall be licensed to practice engineering in the State of Oregon and be members in good standing with the Oregon State Board of Examiners for Engineering and Land Surveying (OSBEELS). The City will consider proposals from engineering firms as well as individual engineers. Deadline to Submit Questions:August 9, 2024, 5:30pm Cecily Pretty, the Administrative Services Director, will issue the Request for Proposals (RFP) document and will be the point of contact for the City for questions and protests concerning the RFP. Cecily Pretty can be reached at (541) 367-8969 or cpretty@sweethomeor.gov. Commencement of Contract:September 1, 2024 The City may reject any proposal not in compliance with all prescribed solicitation procedures and requirements and other applicable law, and may reject any or all proposals in whole or in part when the cancellation or rejection is in the best interest of the City. No performance and payment bonds are required. The City of Sweet Home requires the selected Consultant(s) to provide the following: Serve as City Engineer of Record. Consult with State and Federal agencies having jurisdictional authority over projects as warranted. Work with City staff to review or complete necessary permits, applications, and/or agency notifications as applicable. Attend pre-application, construction, Planning Commission, City Council, or other meetings as requested by the City. Review City Council meeting packet material and comment as needed and/or requested. Perform engineering work pertaining to public records, property acquisitions, condemnations, forfeiture activities, public improvements and improvement districts, public rights-of-way, easements, code enforcement, and matters relating to special assessments and public utilities. Review contracts, intergovernmental agreements, and developer/construction agreements relative to public utilities (water, sewer, and storm sewer), transportation improvements, and public utilities. Work with City staff, organizations, and funding agencies to help develop competitive and complete grant applications or funding proposals. Identify needed code updates, including proposals for necessary ordinances, resolutions, construction specifications, and contracts (new or amendments), and ensure that same are prepared in compliance with the City Charter, City Code, and all applicable State and Federal laws. Assist with budgeting, planning, and rate studies, including review of City rate structures and providing recommendations. Serve as the City's representative as needed and/or requested during the review, plan approval, construction management, and project closeout phases of any development or planning project prepared by other engineers and submitted to the City for approval. This includes land development projects such as subdivisions or site-specific developments. Provide written recommendations and/or conditions of approval from an infrastructure perspective when requested. Assist with providing construction oversight and inspection services of public improvements installed as part of private development projects. Work with architects, engineers, and contractors concerning technical interpretations and applications of the City's design and construction ordinances, standards and specifications, laws, codes, and any other matter of policy compliance. Provide infrastructure impact analysis. Establish and/or update system development charges. Update utility master plans and feasibility studies. Review engineering construction plans/design drawings and design calculations prepared by other professionals for conformances with legal requirements and sound engineering practices. Perform construction observations and prepare punch lists for completion of private developments and for City project sites, including review or as-built drawings, testing results, as-built certifications, project closeouts, and initiation of required construction warranty periods. Provide various construction services for selected City public works construction and maintenance projects; e.g. project management, engineering design and construction specifications, pre-qualification, preparation of bid documents, solicitation, procurement, construction oversight and inspection, and as-builts. Subconsultants may be used, subject to written approval by the City, on design projects or where supplemental expertise is desired. Perform additional basic engineering and special services as requested by the City. Perform ad hoc duties related to communications with the Mayor, City Council, City Manager, or authorized department heads and City employees related to City infrastructure. Inquiries from the general public and/or press are outside the purview of the Consultant(s). Any and all inquiries for the Consultant's time shall be channeled through the City Manager or their authorized designee(s). Consultant(s) shall be directed to undertake specific projects for the City on a task-basis, for which the Consultant(s) shall be required to provide a work order which includes a detailed proposal and scope of work, schedule, and cost proposal. REJECTION OF PROPOSALS The City reserves the right to reject any or all Proposals received as a result of this request. Proposals may be rejected for one or more of the following reasons, including but not limited to: Failure of the Proposer to adhere to one or more of the provisions established in this RFP. Failure of the Proposer to submit a Proposal in the format specified herein. Failure of the Proposer to submit a Proposal within the time requirements established herein. Failure of the Proposer to adhere to ethical and professional standards before, during, or following the Proposal process. The City may reject any Proposal not in compliance with all prescribed public procurement procedures and requirements, and may reject for good cause any or all Proposals upon a finding of the City that it is in the public interest to do so. The method of Contractor Selection has not been Determined at this time.