The City of Lincoln, hereinafter called Owner, is requesting proposals for New Parking and Revenue Control System. The Owner intends to select a Contractor based on the evaluation criteria outlined herein which will accomplish the objectives of the project while incorporating innovative and cost-effective methods. The successful contractor(s) will be responsible for remaining on established schedules for all services rendered to meet the proposed schedule for the project deliverable(s). The City of Lincoln Parking Services Division owns and/or operates sixteen (16) parking garages in downtown Lincoln. These facilities use several different parking and revenue control systems. Twelve (12) of the facilities use Amano-McGann AMG equipment which will be no longer supported by the manufacturer. It is the equipment in these twelve (12) facilities that Parking Services wishes to replace. The Parking Services Division manages parking facilities which are designed to serve downtown workers and visitors daily, but which are also heavily impacted by special events. Lincoln's municipal parking facilities serve the patrons of the Lied Center for the Performing Arts, the Pinnacle Bank Arena, and the University of Nebraska's Memorial Stadium, as well as many downtown restaurants and entertainment venues. The nature of municipal parking is changing, as new technology emerges for managing entrance and exit, fee payments, accounts, and security. It is the need to present the parking facility users with access to this emerging technology that is driving the purchasing decision. C. RFP DOCUMENTS Proposers are to promptly notify the Purchasing Department Staff, prior to the close of the RFP, of any ambiguity, inconsistency or error discovered upon examination of the RFP documents, including, but not limited to the information outlined herein and any information provided in Ebid. The contract shall be for a period of four (4) years from the date of contract execution with the option for four (4) additional two (2) year renewals if mutually agreeable between both parties. Question Deadline 12/15/2023 at 2:00 PM CT. Questions regarding the meaning or interpretation of any solicitation provision must be submitted in writing to Purchasing and clearly identified as "RFP Number 24-005 New Parking and Revenue Control System" Questions. Proposer should state the solicitation section reference, page number and the question. Questions should be sent via email to Jennifer Archer (jarcher@lincoln.ne.gov). Purchasing is not obligated to respond to questions that are received late. Clarification and Question Procedures Proposers shall promptly notify Purchasing of any ambiguity, inconsistency or error which they may discover upon examination of RFP and related documents. Proposers desiring clarification or interpretation of the specification and related RFP documents shall make a written request which should be submitted to the Purchasing office to the attention of the contact's name listed below on or before the "Last day to submit questions for clarification" shown Section II. G. PROJECT TIMELINE unless otherwise modified through an Addendum. All inquiries requesting clarification, interpretations and/or deviations regarding the Request for Proposal or other related documents shall be submitted in writing via email or Ebid, during the clarification period to the contact's name listed below at the City/County Purchasing office: Name: Jennifer Archer Department: City/County Purchasing Email jarcher@lincoln.ne.gov These inquiries and/or responses shall be distributed to prospective Proposers electronically as an addendum or posted in Ebid. All inquiries regarding the submission of the proposal through Ebid or providing written instructions of the submittals may be made via email or phone to the City/County Bid Line in the Purchasing Office: Bid Line Phone Number: 402-441-8103 Interpretations, corrections, and changes made to the RFP or documents will be issued electronically via addenda in Ebid. It is the Proposer's responsibility to review all Addendums. Oral interpretations/changes to the RFP and related documents made in any other manner than written form, will not be binding on the Owner; Proposers shall not rely upon oral interpretations. Addenda Procedure: Addenda are instruments issued by the Owner prior to the date for receipt of offers which modify or interpret the Request for Proposal and related documents by addition, deletion, clarification or correction. Proposers should acknowledge receipt of addendum in the attribute section of Ebid at the time of response. Evaluation period January 16 - January 26, 2024 Oral Interviews (If applicable) TBD Final Selection February 20, 2024 Scope of services, negotiations and fee March 1, 2024 Projected Notice to Proceed - Contract Execution April 1, 2024 Contract Implementation/Installation Date July 1, 2024 The Owner reserves the right to accept or reject any or all offers, parts of offers; request rebids; waive irregularities and technicalities in offers, such as shall best serve the requirements and interests of the Owner. All information deemed proprietary/confidential shall also be submitted electronically in a .pdf file format by the same deadline in a separate attachment and must be clearly identified as "Proprietary/confidential information" labeled with the same RFP number and title. Proprietary/confidential information not attached separately and/or properly remarked will not be handled according to the guidelines outlined herein this RFP document for such classification of information. The Owner reserves the right to reject any or all proposals, wholly or in part, or award to multiple proposers in whole or in part. The Owner reserves the right to waive any deviations or errors that are not material, do not invalidate the legitimacy of the proposal, and do not improve the proposer's competitive position. All awards will be made in a manner deemed in the best interest of the Owner. A performance bond in the amount of ten (10) percent of total contract value will be required with the contract documents from the awarded Contractor at time of contract execution. The bond will be claimed by the Owner in the event the Contractor defaults on the contract obligations.