Reference Number 0000257628 Question Acceptance Deadline 2023/10/19 12:00:00 PM EDT The University of Torontos property at 93 Highland Avenue is a heritage designated home constructed in 1916. This 32-room residence was acquired by the University in 1956 for use as the residence of for the President of the University. In addition, this property is also used for various University events during the year. The building is approximately 1777 square meters (19127 sf). In addition to the main house the property also includes a conservatory, two storied garage, green house, pool house and a swimming pool. As steward of University's real assets and lands, Facilities and Services completed a facility audit of the property in November 2020. This audit identified $4.83 million in deferred maintenance needs not including soft costs and contingency. These include structural, envelope, interior finishes, mechanical and electrical items. The first phase of this Asset Maintenance Strategy - a review of existing conditions - has been completed and forms part of the attached documents. Property Management wishes to procure a consultant team lead by an architect with expertise in historic residential properties for the renovation and repair of the building and ancillary structures located at 93 Highland Avenue. More specifically the consulting team's work will be organized into following phases and the fee proposal will identify fee for each phase separately. 1. Schematic Design including Class D cost estimate, proposed phasing plan and preliminary project schedule. 2. Design Development (including but not limited to client meetings to seek input for design development, all permit applications, and 75% of Design elemental costing report) 3. Contract Documents (including but not limited to client meetings, Class B elemental cost estimate, tender support, updated phasing plan, updated project schedule and award) 4. Contract Administration (including but not limited to payment certification, review and recommendation of changes, substantial completion, commissioning, deficiency management and close out) This phase of the project addresses the infrastructure needs of the building to ensure a good state of repair. Given the intrusive and extensive nature of this work, most construction shall begin at vacancy of the home, expected to be in July 2025. Key elements identified to date include, but are not limited to the conservatory, chimneys, fire safety and alarms, pool, retaining walls as well as the outbuildings, (garage/greenhouse and pool house). As there are long lead times, approval processes and limited time when the home will be vacant, some preparatory and/ or early work will be required prior to vacancy. The Property Manager will be the primary contact for all communications, however, groups to be consulted during the project will include Utilities & Operations; Grounds; Campus Safety; Fire Prevention and the Presidents office. In its role as prime consultant the successful Proponent shall be the general administrator and coordinator of the professional consulting services for the Project and will facilitate, together with the Property Manager, the exchange of information necessary for the coordination of this scope of work. The architect will retain and co-ordinate the services of heritage, mechanical, electrical structural, code, cost consulting or any other consultants deemed necessary to complete the work. Any fee proposal should include costs related to all sub consultants. All communications between the Consultants, contractor(s) and/or other Consultant(s) for the Project shall be forwarded through the prime consultant. Cost consulting is part of the proposal. Contract Details Term (1) Year Estimated Commencement Date: November 1, 2023 Estimated Completion: November 1, 2024 Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.