Please submit your bid for a contract purchase order covering a two (2) year period ("Initial term") effective immediately upon issuance of a pgw contract purchase order through october 31, 2025, with an option to renew for up to two (2) additional one (1) year terms. The "Renewal term" is exercisable, at pgw's sole discretion, as of the expiration of the initial term or current "Renewal term". Pick up & delivery address: Fleet operations storeroom: 1849 north 9th street philadelphia, pa 19122 Second location: 5000 summerdale ave, philadelphia, pa 19124 The awarded supplier is required to repair and/or rebuild the equipment listed on the attached pricing matrix as needed. Pgw should be billed for time & materials for any repairs or rebuilds. The items listed on the attached pricing matrix represent typical items to be repaired. The items on the pricing matrix will be used to determine overall pricing and award information. Items to be repaired are not limited to those listed on the pricing matrix. Bidders are requested to quote the following: Payment terms: net 30 days, freight: paid, f.O.B.: destination. All prices quoted must remain firm for the initial term of the contract purchase order. For the initial term of one (1) year; thereafter, prices may be increased for each subsequent one (1) year period throughout the duration of the contract, which may be renewed under the terms and conditions of this agreement at the sole option of philadelphia gas works (pgw) on an annual basis for up to three (3) additional one (1) year term(s). Vendor may increase prices for the future renewal periods provided that: Notice of price increases must be received, in writing, by pgw at least fifteen (15) days prior to the expiration of the current term for price increase to be effective as of the first day of the renewal term. Price increase letter must include a copy of the manufacturer's letter and/or industry bulletin. The price increase letter shall be sent to michael.Richmond@pgworks.Com, referencing rfq#, blanket or contract #, contract term, and showing item(s) description and applicable pricing. Pgw reserves the right to review the propriety of the price increase and cancel the contract at its discretion. Failure to notify pgw within the fifteen (15) day timeframe shall result in the following: If the letter is received before the last day of the contract term, the effective date of the price increase shall be fifteen (15) days from receipt of the price increase letter received by pgw or, if the letter is not received before the last day of the current term, the prices for the renewal term shall be the same as the previous term. If you are a certified minority, woman, veteran, or disabled owned business, when submitting your bid response, please be sure to include a copy of your most current certification for verification purposes. If items listed have been discontinued or part numbers have changed, please list the change(s) in the comments section for that line item. No other substitutions acceptable. Insurance requirements: Bidders are required to provide a certificate of insurance in accordance with limits of liability stipulated in the attached insurance specification. (evidence of current insurance coverage is to be submitted with your bid.) Invoicing requirements: -the awarded supplier agrees to invoice pgw once per month for all materials provided under this contract purchase order. -summary invoice must contain the pgw contract purchase order number, individual pgw purchase order numbers, an itemized list of all materials for that time period, and the agreed upon price per material. Additional notes: (1) the basis of award for the successful vendor shall result in one (1) contract purchase order to the total lowest, responsive, and responsible vendor. (2) any contract purchase order resulting from this request for quotation is subject to cancellation by pgw upon thirty (30) days written notice. (3) any bidder that has had a purchase order with pgw terminated during the pervious three (3) years due to breach or default may be deemed non-responsible and non-qualified for this rfq. (4) the successful bidder must remit all invoices electronically to appoinvoices@pgworks.Com for electronic payment. For assistance or questions regarding invoicing, please contact pgw accounts payable at 215-684-6980