The contractor shall provide personnel who are certified in all phases of HVAC, air vents and air duct systems operation, annual/preventative/routine maintenance, adjustment(s), and repair(s). Contractor's personnel should also have familiarity and experience with all types ofcomponents including controllers, electrical components, general preventative maintenance, repairs, and new installations of a variety of brands, models, and parts or equipment. The contractor and staffshall have expertise and experienced in HVAC management to include the following but not limited to: Assessment/Inspections: 1. First, complete an assessment on the condition of all NHS HVAC units, air vents and ducts at all the NHS Centers in the Tuba City District. 2. Submit an Assessment Report with all findings. 3. NHS will review assessment report and determine the work to be performed based on the assessmentreport. NHS will then give authorization with a Work Order and/or Work Orders prior to performing services. 4. Any major costs exceeding $5,000 shall require a Quotation prior to the repairs. 5. Upon approvals, upgrade and install HVAC units, repair/replace/clean of all air vents and ducts in accordance with all code and compliance standards. A quotation and prior approval will be required prior to installation ofnew units. 6. Provide a scope ofwork and quotation (s) for all repairs. 7. Ensure a work order is provided by the NHS before services are rendered. The Work Order will be NHS' authorization to perform the services requested. 8. All parts/supplies and debris shall be properly disposed ofin accordance with EPA regulations, and notification to Navajo Head Start- Finance when completed. 9. HVAC equipment units are property ofNHS. Therefore, units cannot be removed from Navajo Nation NHS centers at any time. Contractor must consult with NHS Finance. Bi-Annual Routine Inspections: 3 10. Provide a bi-annual routine preventative maintenance inspections on all HVAC units to include, but not limited to controllers, electrical components, general preventative maintenance, repairs, and new air vents and duct services. 11. Major and minor repairs on all HVAC, air vents and duct systems. 12. Provide services upon request with a work order by NHS Finance Section. 13. Provide new materials used on all HVAC, air vents and duct systems. Parts shall be free of defects and pass Navajo Nation inspection. 14. Provide labor, supplies, parts, and equipment for all HVAC units, air vents and duct systems. 15. Provide an updated report and/or schedule with locations for all repairs and upgrades being performed which includes status of all projects. A timeline ofwhen work is complete longer than 24 hours, dependent upon the supplies needed for the work. 16. Provide start up and inspections before start ofservices and after services have been completed. 17. Provide a sticker for HVAC system to verify when service date was completed. 18. Routine maintenance and repairs shall be done in accordance with federal and Navajo Nation regulations and codes. 19. Services to be performed and completed in accordance with industry acceptable standards. 20. Provide a Delivery Ticket with a NHS staffsignature to verify work has been performed. The Delivery ticket shall be submitted with the Invoice. 21. Warranty Service: Extended warranty parts and labor (define maximum number ofyears available). 22. Dispose of all hazardous materials when repairs or changing any HVAC units. Old units will remain as NHS property and returned to NHS for proper accountability. 23. Must comply with all Federal and Navajo Nation Regulations. 24. Invoice will be submitted to NHS in accordance with the terms and conditions agreed upon in the contract. 25. Contract can be amended to add or delete additional and/or closed centers that may become operational or closed within the contract period. 26. Ensure service cost such as labor, travel time, mileage, parts, and supplies are in accordance with contract rates specified in the contract. 27. Each scope ofwork shall include all applicable taxes associated with each project that include 6% taxes and/or the respective tax rate for the Tuba City District. 28. Contract is contingent upon availability offunds. Any inquiries regarding this RFP should be submitted in writing to Lavine J. Roan, Principal Contract Analyst, Principal Contract Analyst. Only written responses to questions will be considered official. Questions will be directed to Lavine J. Roan at 928-871-7061 or email: lavineroanfenndode.org. Questions regarding this procurement will be accepted until 5:00 p.m. on October 27, 2023.