Alachua County reserves the right to reject any proposal which may be considered incomplete, unbalanced, show serious omission, unauthorized alteration of form, unauthorized alternate proposals, or contain irregularities of any kind. The services requested by the County under this solicitation are for Security Camera System Installation for the Supervisors of Election in the JT Walls Building. Question Deadline 10/15/2023 at 12:00 AM ET After thoroughly reading this Request for Proposals and Attachments, any proposer who has a question about a requirement or term in this Request for Proposal, its Attachments or its related documents, may submit a written interpretation request, via the Question and Answer Tab, by the deadline date for questions and answers referenced in the Introduction, to be considered for a response. Alachua County Board of County Commissioners (Alachua County) is issuing a Request for Proposal (RFP) with the primary objective of procuring a comprehensive video surveillance solution for the Josiah T. Walls Building. This RFP aims to establish a model video surveillance system within this building, which can serve as a template for potential county-wide implementations. Alachua County currently operates multiple disjointed systems for monitoring and recording video camera footage in various locations. These systems differ in brand, technology, age, capacity, and capability. The County aims to replace some of these systems with a unified and centralized solution that can adapt to changes in building infrastructure and support future growth. The proposed video surveillance systems should establish a standard brand and architecture throughout Alachua County and remain viable for at least five (5) years with upgrade paths to reduce future replacements. The purpose of this RFP for the Josiah T. Walls Building is to: Pilot a Standardized Solution: Alachua County seeks to pilot a unified video surveillance system within the Josiah T. Walls Building to demonstrate the benefits of a consistent approach to security and monitoring. Enhance Building Security: The County aims to enhance security and monitoring capabilities within this specific facility, addressing its unique requirements and challenges. Develop a Model: By implementing this system in the Josiah T. Walls Building, the County intends to create a model for future video surveillance solutions in other County locations, ensuring a standardized brand and architecture. October 25, 2023, 2:00pm The scheduled solicitation opening will occur via Teams Meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required. Join Microsoft Teams meeting Join on your computer, mobile app or room device: https://teams.microsoft.com/l/meetupjoin/19%3ameeting_ZTQyYzk5YzMtZDc4ZS00N2IxL TljMWUtMjAwNTQwN2NjNTNi%40thread.v2/0co ntext=%7b%22Tid%22%3a%2290fc851d-766d4d7b-a09cbfbf1d2dac94%22%2c%22Oid%22%3a%22c82ab8e 7-6ee1-4cd5-9191-4aa322a1828f%22%7d Meeting ID: 259 625 692 241 Passcode: yX9G3Q Download Teams | Join on the web Or call in (audio only) +1 469-998-7938,,366862554# United States, Dallas Phone Conference ID: 366 862 554# If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service). If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service). 1. Enhance coverage: Provide comprehensive surveillance coverage for both interior and exterior areas, including the parking lot. External cameras should have zooming capabilities to identify individuals at the far side of the parking lot. 2. Improve video quality: Upgrade camera resolution and image quality to ensure clear and detailed video footage for identification and incident investigation purposes. 3. Address security vulnerabilities: Identify and address existing security vulnerabilities within the building premises by strategically placing cameras in key locations. 4. Provide information to additional personnel: Enable authorized personnel within the SOE and PA offices to access camera feeds and recordings, improving situational awareness and response capabilities. 5. Consolidate systems: Consolidate the separate SOE and PA camera systems into a single unified system, maintaining separate administrative privileges for specific cameras based on their locations. Shared privileges should be available for common areas. 6. Integration with access control and alarm systems: Enable integration of the camera system with the existing Lenel access control system and potential integration with the burglar alarm system in the future, creating a comprehensive and integrated security solution.