Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The purpose of the Non Mandatory Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Certificates of Insurance from the issuing company showing current coverage stipulated in the contract documents. The Certificate of Insurance must also include a statement to that effect that a thirty (30) day notice of cancellation of insurance must be given to the Contract Administrator with the following: General liability with completed operational coverage of at least one hundred thousand dollars ($100,000). Plumbing - Minimum $300,000 - Electrical - $900,000 - HVAC - As required by State regulations and in compliance with the scope of work. a. Vehicle liability insurance (full coverage). b. Statutory Workman's compensation. The Contractor will begin work within ten (10) days of the issuance of the Notice to Proceed (unless otherwise stipulated). Remove all construction debris from the site daily. Clean and mop all resilient floors. Clean all new and existing paint from other finished surfaces including window glass and mirrors. Operating Items: Leave all newly installed items in operating condition, light, gas, water heater pilots, and gas heater pilots, all systems should be ready to start Preparation of Structure: Prepare structure for homeowner's occupancy. Utilities: Use existing or provide at Contractor's expense if existing is insufficient. Homeowner must provide all existing utilities as is and must be responsible for continuous maintenance and payment of existing utilities. Contractor will be responsible to determine utility needs to provide adequate sanitary facility and to safely operate equipment at all times on site. Unforeseen damage or Change in Scope of Work: Discovery of defective elements made known to the Contractor before or during the construction process must be brought to the immediate attention of the Contract Administrator in writing. When repairs are made, the repairs must reasonably match the surrounding materials in original design and dimension as approved by the Contract Administrator. Where additional work is necessary to make repairs or to correct unforeseen dangerous conditions, the Contractor must submit to the Contract Administrator a work write-up of the work, cost of such work, and the time necessary for such work. Unless it is determined there exists an immediate health and safety danger, NO WORK MUST BE AUTHORIZED until agreed upon in writing by the homeowner, Contractor, and Contract Administrator. Compensation for additional work will be negotiated in the following manner: 1. The deletion of work proposed, but not started; or if that is not possible; 2. An increase to the dollar amount of the contract, however, approval of such increase require the homeowner, contractor Contract Administrator, and State of Texas HOME program written approval. 3. Additional work - no other work must be done to the project other than the work agreed upon in writing by the homeowner, Contract Administrator and contractor or as necessary to remove immediate health and safety dangers during the construction phase.