As of 10/13/2023, this project has been canceled. NON MANDATORY PRE-BID MEETING: None ADDITIONAL INFORMATION/QUESTIONS: Offerors requiring additional information may submit their questions in writing. Questions may be directed to Cathy Washington, Director of Procurement, at telephone number (803) 815-4042 or email at cathy.washingtont@fairfield.sc.gov. The deadline for submitting questions is October 5, 2023 at 10:00 AM EST. Verbal information obtained otherwise will not be considered in the awarding of the proposal. You are invited to submit a proposal in accordance with the requirements of this solicitation, which are contained herein. It is requested that your proposal be submitted to Fairfield County Council Office not later than 10:00 AM local time, October 12, 2023 at which time respondents to this request will be publicly identified. Due to the possibility of negotiation with offerors, prices will not be divulged at the time of closing. An official authorized to bind the Offeror must sign the proposal and it shall contain a statement to the effect that the proposal shall remain valid for a period of at least 120 days from the closing date for submission of proposal. The proposal must be submitted in a sealed envelope showing the above proposal title, proposal number and closing date/time and Offeror's business name and address. This Request for Proposal (RFP) does not commit Fairfield County to award a contract, to pay any cost incurred in the preparation of a proposal or to procure or contract for the articles of goods or services. Fairfield County reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal if it is in the best interest of the County to do so. Background Fairfield County is in the process of selecting a company to provide CCTV and Access Control Systems the Fairfield County Courthouse (101 S. Congress St, Winnsboro, SC 29180) and the newly constructed Ridgeway Community Center (1900 US HWY 21 S., Ridgeway, SC 29130) Specifications for Camera System Fairfield County is in the process of selecting a company to provide CCTV and Access Control Systems at the Fairfield County Courthouse (101 S. Congress Street, Winnsboro, SC 29180) and the newly constructed Ridgeway Community Center (1900 US HWY 21 S. Ridgeway, SC). The County currently does not have an access control system and CCTV cameras placed in these buildings. The purpose of this request for proposals is to provide the County with materials, labor, the ability to install access control locations and CCTV cameras at both locations. The solution must support active ID cards and include software/hardware that allows the County to produce, program and issue additional cards for new employees or to replace lost/damaged cards on-site. Responders are asked to include the option for 24/7 monitoring of the CCTV system. Though monitoring may be added as a later phase of the project. CCTV cameras must be able to catch anomalies such as falling off line, misalignment, poor pictures, not recording or lack of storage space. The County must have the ability to retrieve camera data within 30 days if needed. Project Scope and Deliverables Fairfield County (the County) is seeking to add access control locations and CCTV cameras to its newly renovated Courthouse and the Ridgeway Community Center currently under construction. Any recommendations should provide the County with maximum flexibility for expansion in the future. The access control system should offer maximum flexibility, ease of use and access management for users and system administrators. Once in place, the system should provide the County administrators with access that provides system status, door status, simple access programming capabilities, and detailed reports. The access control system should allow departments to manage their own accessibility. Administration feature should allow the administrator to create security groups, enroll users as individual or members of security groups and grant/revoke access accordingly. Responders should conduct a review of the County current system to determine the upgrades with integrate. The new system should have the option to be able to interface with an intrusion alarm system, restrictions, etc. fire alarm systems, panic button system is highly desirable. Proposals will be received by Fairfield County until 10:00 AM on the closing date shown. Proposals must be submitted to or at the time, date and exact location specified to be considered. No late proposals, telegraphic, or telephone proposals will be accepted. PROPOSAL TO BE MAILED TO: HAND CARRY/DELIVERY SERVICE TO: Fairfield County Council Office Fairfield County Council Office ATTN: Cathy Washington ATTN: Cathy Washington PO Drawer 60 3rd Floor, Purchasing Office Winnsboro, S.C. 29180 250 N. Walnut Street Winnsboro, S.C. 29180