The project includes the renovation of the second floor theater, classrooms and storage spaces into a fixed seat theater, theater support spaces, upper lobby, restrooms, storage and mechanical space as well as new main stair to the first floor lobby. The full extent of the Work is described in the Drawings and Project Manual. This is a public works project. By signing the bid, the bidder agrees to comply with the provisions of ORS 279C.800-870, which states that workers on public works projects are to be paid not less than the prevailing rate of wage. In addition, all bidders shall be compliant with all tax laws. Questions or requests for clarification shall be directed in writing to the Project Manager, Alisa Hagemann, via email at: ahagemann@seallp.com or by regular mail at: Scott Edwards Architecture 2525 E Burnside St, Portland, OR 97214. All written questions must be received by the Architect by 2:00 pm, prevailing local time, Tuesday, October 10, 2023, seven (9) calendar days prior to the Bid Due date Statements made by Owner representatives at the conference are not binding on the Owner, unless confirmed by written addendum. BID GUARANTEE A bid guarantee from each bidder equivalent to five percent (5%) of the bid price shall be included with the bid form. The bid guarantee shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid of assurance that the bidder will, upon acceptance of his bid execute such contractual documents as may be required within the time specified. FIRST TIER SUBCONTRACTOR DISCLOSURE All bidders must complete and submit the First Tier Subcontractor Disclosure Form per Oregon Revised Statutes (ORS) ORS 279C.370 as required by Section 00 45 21 of the Project Manual by 4:00 p.m. on the day set for opening of bids. The first tier Subcontractor Disclosure Form, if submitted separately, shall be submitted in a sealed envelope plainly marked on the outside with project name, bid date and time, "First Tier Subcontractor Disclosure Form", bidder's name and contractor's Oregon state CCB license number. The Owner must reject a bid as non-responsive if a bidder fails to submit the subcontractor disclosure form by the deadline. RIGHT TO REJECT OR WITHDRAW BIDS The Owner reserves the right to waive minor informalities in the bids. In addition, the Owner may reject any bid proposal not in compliance with prescribed bidding procedures and may reject, for good cause, any and all bid proposals upon a finding of the Owner that it is in their best interest to do so. No bidder may withdraw a bid after the hour set for receipt of bids unless thirty (30) days have elapsed and the Owner has not let a contract. INTENT TO AWARD / PROTEST PERIOD Subsequent to opening of the bids and determination of a bid within the acceptable project budget, a Notice of Intent to Award a contract will be emailed to the qualified low bidder with a copy to all other contractors submitting a bid. Bidders shall have four (4) calendar days from the Notice of Intent to Award date within which to review the bid files (by appointment), request any clarifications, or submit a written protest. After the expiration of the four (4) day period, and giving due consideration to any protest, the owner shall proceed with the formal award of the Contract for Construction. All award protests must be in writing and either mailed or hand-delivered to: Chehalem Parks and Recreation District, 125 S Elliott Road, Newberg Oregon 97132 and received within the protest period. The Owner shall not consider any written protest not received by this deadline. AWARD OF CONTRACT Award will be based on the sum of the Base Bid plus any combination of Alternates the Owner elects to accept as indicated on the Bid Form. PERFORMANCE AND PAYMENT BONDS The successful bidder will provide performance and payment bonds each of 100% of the total contract price as required by 24 CFR 85.36(h). In lieu of a surety bond, the Owner, in its sole discretion, may permit bidder to submit cash, a cashier's check or certified check in an amount equal to the estimated total contract price. PROJECT SCHEDULE It is a condition of the Bid that all work on this project shall be completed not later than 212 calendar days from Notice to Proceed (Substantially complete May 31, 2024), not including any extension in contract time authorized by approved Change Order. The anticipated construction start date is to be November 2, 2023. Submission of a Bid shall indicate Bidder agrees to pay as liquidated damages, the amount of five hundred dollars ($500) per calendar day beyond said completion deadline, until all work is determined complete. PREVAILING WAGE RATES Oregon Bureau of Labor and Industries (BOLI) prevailing wage rates apply to all work in this project including work performed by subcontractors. These wage rates are included in Section 00 73 43 of the Project Manual. When two different wage rates area listed, the higher of the two shall apply. See supplemental conditions for more information on prevailing wages. ADDENDA All addenda will be posted on the plan center's website. Additionally, will notify its potential bidders registered of all addenda.