The Kent County Purchasing Division is soliciting Bids for removal and replacement upgrade to VFD Controls on RTU Air Handlers at 703 Ball Ave NE, Grand Rapids, MI 49503. Work may commence after October 1, 2023. Desired completion date by January 31, 2024. Some work will be performed in secure areas. Some work may be performed during alternate hours. Once the project is started, work will be continuous until the point of completion. All onsite personnel will need to pass a background check. Kent County, at its sole discretion, reserves the right to reject any or all submissions, or award to the Respondent deemed most advantageous, while reserving the right to weigh other factors in the decision. Kent County reserves the right to waive irregularities of the Solicitation process or award by line item when applicable. Where price is a consideration, delivery, project schedule, warranty, maintenance, and life cycle costs will be utilized in evaluating this award. This project is for the upgrade/addition of VFD Controls on RTU Air Handlers #1 and #6. This project should include at least the following: o Inspection of current supply and return air motors and actuator controls o Installation of new VFD controller. This is to include all necessary wiring, disconnect if needed, mounting hardware, conduit, and sensing controls. o Integration into existing BAS system. o Check, test, and start. o Verification of proper system operation in all housing units. Kent County will award and contract for the goods and services in this Solicitation in an efficient and timely manner. In no event will notification of award be more than 45 days from the date of submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference and shall be deemed to have the same force and effect as if fully set forth herein. Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the right to determine the response format or not respond, at its sole discretion. Each offer over $500,000 must be accompanied by a Bid Bond executed by the Respondent and payable to County of Kent for 5% of the total amount of the offer. Attorneys-in-fact who sign Bid Bonds, Payment Bonds or Performance Bonds must file a certified dated copy of their Power of Attorney. A certified check, bank draft, cashier's check, or negotiable U.S. Government bond (at par value) may be submitted In lieu of a Bid Bond. Personal checks are NOT acceptable. If requested, the Original Bid Bond must be received by the Kent County Purchasing Division within 2 business days of request. Bid Bonds of unsuccessful Respondents will be returned after the Solicitation is awarded. The Bid Bond of the successful Respondent will be retained until the contract is fully executed by all parties involved. PERFORMANCE AND PAYMENT BOND Each contract over $50,000 must be accompanied by a Performance Bond and a Payment Bond, each payable to the Owner (County of Kent) and each in the amount of 100% of the contract price with a corporate surety approved by the funding agency, for the faithful performance of the contract. The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission, including all technological difficulties, and deems the County and its service provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Submissions that deviate from the Solicitation specifications will only be considered if the deviations are clearly detailed and noted within the submission. In case of a dispute regarding the true intent and meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no alternates, no deviations are permitted. Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable offer for a period of 45 days from the due date/time. In the event the notification of award is not made within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time.