The City of Garden City, Kansas, is seeking competitive sealed bids for the inspection of wood utility poles. Responding to the Bid should involve interested companies reviewing and analyzing the information provided herein and responding in writing to items where a response is requested. 1. Resistograph drilling procedure done with two ground-level drills using a 1/8" bit at a 45-degree angle. The second drill point will be 90 degrees from the first drill point. 2. The inspection shall consist of the following information. a. Pole numbering per city specifications at 10 feet above ground level with two owner provided screws. Any poles found already numbered according to these specifications will not be re-numbered but will continue with the consecutive numbering scheme. b. Pole manufacture year and type c. Pole height d. Pole class 3. Insect damage/infestation. 4. Rotting or decay of structure and any splits or cracks. 5. Note any other utility attachments. 6. Note all Right-of-Way items, such as trees or brush in the pole vicinity. 7. Sound the pole at least 10 times, at ground level, in at least 4 different locations around the pole, as high as the inspector can reach standing on ground level with a 22oz hammer for any above-ground rot. 8. Note any other items that the inspector believes would cause the physical performance of the structure to be rejected, and its conditions noted. 9. Note fire, collision, or vandalism damage. 10. GPS location of each pole and one photo with the pole number included the full length of any pole inspected 10 years or older. All poles newer than 10 years only need a visual inspection with GPS location and photo with the pole number included. 11. A weekly update report on all poles inspected is given at the end of the work week. 12. Any poles that are an immediate danger to the public will be reported ASAP to the designated point of contact. 13. Compatible software to use with ESRI ARC GIS. 14. Rejected poles must be marked with a red tag installed 5' above the ground. 15. A full report will be produced in paper and one electronic file upon completion. 16. This bid is for district four, with approximately 2,056 wood utility poles. The city plans to continue the inspections and complete all remaining districts inside city limits within the next 2 years. (We have 1,425 poles left in districts 3-6 combined) The City reserves the right to accept or reject any or all bids, reserves all rights granted by law, reserves the right to waive formalities, and takes such action as it deems necessary in the City's best interest.